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SPECIAL REQUIREMENTS/INSTRUCTIONS (CONTINUED)

proposal response may be incorporated into any contract which results from this RFP, and vendors are

cautioned not to make claims or statements it is not prepared to commit to contractually. Failure of vendor to

meet such claims will result in a requirement that vendor provide resources necessary to meet submitted

claims.

Harris County Purchasing may initiate discussions with selected vendors; however, discussions may not be

initiated by vendors. Harris County Purchasing expects to conduct discussions with vendor’s representatives

authorized to contractually obligate vendor with an offer. Vendors shall not contact any Harris County

personnel during the RFP process without the express permission from the Office of the Harris County

Purchasing Agent. Harris County Purchasing may disqualify any vendor who has made site visits, contacted

Harris County personnel or distributed any literature without authorization from Harris County Purchasing.

All correspondence relating to this RFP, from advertisement to award shall be sent to the Harris County

Purchasing. All presentations and/or meetings between Harris County and vendor relating to this RFP shall

be coordinated by the Harris County Purchasing.

Selected vendors may be expected to make a presentation/product demonstration to an evaluation

committee. Proposals, vendor presentations and product/service evaluations may develop into negotiating

sessions with vendor(s) as selected by the Evaluation Committee. Harris County expects to conduct

negotiations with vendor’s representatives authorized to contractually obligate vendor with an offer. If

vendor is unable to agree to contract terms and conditions, Harris County reserves the right to terminate

contract negotiations with that vendor and initiate negotiations with another vendor. In addition to a

presentation, visits by the Evaluation Committee to representative vendor client sites may be conducted where

the proposed solution can be demonstrated in a production environment.

EVALUATION CRITERIA

Award shall be made to the responsible vendor whose proposal is determined to be the best evaluated offer

resulting from negotiations and taking into consideration all aspects of proposal impact items and the

following in order of relative importance:

Project plan for implementation

Manufacturer Partner status and resources available for implementation and support

Professional qualifications and experience of vendor and its staff with a minimum of four (4) years of

relevant experience and demonstrated success in providing the services requested in this RFP;

Turnaround time for services requested; ability to complete system implementation and cutover within

sixty (60) days of contract award and issue of Purchase Order.

Pricing;

Vendor’s professional reputation for integrity and compliance with state and federal law, including

having the appropriate license to do business in Texas;

Past performance history with Harris County (if applicable);

Experience based on references submitted with vendor’s proposal; and

Overall quality of vendor’s proposal.

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